HomeMy WebLinkAboutStatus Report from CCHSCUMBERLAND COUN'T'Y HISTORICAL SOCIET
AND THE HAMIITON LIBRARY ASSOCIATION
21 N. PiM Street • P.O. Box 626 • Carlisle, PA 17013
(717) 249-7610 • Fax X717) 258-9332
E-Mail: info~hisroricalsociey.com • Web Site: www.hisroricalsociery.com
Status Report for the Register of Wills and Orphans' Court
July 29, 2009
TWO MILE HOUSE
1189 Walnut Bottom Road
Carlisle, PA 17013
X717) 243-3437
The Historical Society staff and volunteers have started quite a few Register of Wills
projects over the past year. Many of the projects have a finished handwritten inventory.
The next stage of the process will be to create a type written inventory. During this
process, the handwritten inventory is always checked against what is actually in the box.
This allows for greater accountability during the inventorying process.
"Renunciations" c1784-1936; 8 boxes. Someone started a preliminary inventory
of these files sometime ago. Beverly Bone, a staff member, finished the
handwritten inventory. This typed-written inventory will be more complex to
complete than previous projects. The collection originally had 9 boxes and
several of the later boxes were not completely filled. This allowed the folders to
start to sag, which is obviously not ideal. The folders were downsized into 8
boxes to allow for better preservation of the papers. This of course means that the
inventory per box is not correct.
2. "Affidavits of Death" 1874-1936; 8 boxes. Beverly Bone arranged the Affidavits
by filing date and also completed a handwritten inventory of this series.
3. "Application for Letters of Administration," 1917-1936; 8 boxes & c1885-1914; 1
box. The file number given is the order for the 1917-1936 set. The typed
inventory for 1917-1936 is virtually completed. That being said, we later found a
box of "Application for Letters," that had not been processed at all. These are
now unfolded and placed in acid free files and an acid free box. This eazlier set
has no file number and aze arranged by first letter of surname and then
chronologically the file date. An inventory for this earlier box needs to be
completed.
The typed inventories of these will begin before the end of 2009. If you have any
questions or comments about the Historical Society's plans, feel free to contact me
N
,r~
Sincerely, ~ ~ ~ ` ~ -
~~ ~i~
/~ n f ` 17
V~~ ~ '_J
,
Caza Holtry ~ c ~ s -
Librarian - ~ tv -- -^
~ ~.~,,>>
.4 .,
CUMBERLAND COUNTY HISTORICAL SOCIET'
AND THE HAMILTON LIBRARY ASSOCIATION
21 N. Pitt Street • P.O. Box 626 • Carlisle, PA 17013
17171 249-7610 • Fax 17171 258-9332
E-Mail: inFo~historicalsociey.com • Web Site: wvnv.historicalsaciey.com
Cumberland County's Record Report
Prepazed for Records Meeting July 29, 2009
TWO MILE HOUSE
1189 Walnut Bottom Road
Carlisle; PA 17013
17171243.3437
The Cumberland County Historical Society is currently working with Barb Bartos and
Mem Lou Schaumann to better the accountability, access, and preservation of the county records
housed at the Historical Society. Communication and understanding have improved with the
hiring of a full-time librarian. This allows for greater discussion between the County and the
Historical Society. The Historical Society's library staff also had a wonderful presentation by
the Register of Wills. This helped the library staff better understand the Register of Wills'
records and also helps the staff better assist the Historical Society's patrons. The library staff
hopes to continue this process with the other offices. A greater understanding of the records
allows library staff to provide better access of the records to patrons.
Over the past year we have started new projects and have worked toward finishing old
ones. These are in various stages of completion. A volunteer has inventoried a sort box, "Box
H1A," which has allowed Barb Baztos to place documents into their rightful series. Another
volunteer created an inventory to the Poorhouse volumes that are .housed at the Historical
Society. This inventory is located at the Librarian's desk in the reading room. The Historical
Society has a procedure in place for dealing with the sensitive nature of the Poorhouse records.
Beyond those projects, we have focused most heavily on projects for the Clerk of Courts and
Register of Wills.
For the Clerk of Courts, the Historical Society has been focusing most of its attention on
the Quarter Session papers (1850-1927). This collection almost has a completed typed inventory
done by volunteers. This summer, we have also used the help of an intern to start identifying
what is on the Clerk of Courts Miscellaneous microfilm (1860-1905).
For the Register of Wills, the Historical Society has several projects in which the papers
have been unfolded and placed in acid free files and boxes. This will aid in the preservation of
the documents. The papers also had preliminary handwritten inventory completed. The next
step will be to create typed inventories of these series, which include: Affidavits of Death,
Renunciations, and Applications for Letters of Administration.
Over the next year, the Historical Society hopes to finish these projects. A copy of the
finished inventories will be given to the appropriate office. The library staff will work with Barb
Bartos and Merri Lou to decide which projects need the most attention and should be started
next.
spectfully submitted,
,~; ~ ,
Librarian
I
___.....__. _ n
m
A
°o
=!~
` ~ r ti
~
n O'e
~ a~z-
t _.
~~
~±
~~
e' .., _. .
- A ~ 1 --.---.
X
m K
~ I = ~
m ~ ~
y 6
B rt a
3'
x u:
~ i o
o k n
~ O ~ k e
1~
- - Y
i SuPPlies 2%
O
v
N
v.
.~ e '
of ~ ~C~ .
~ ' ~
' •' I ~
I ~ n
3
rf .`_. ~_
.. Y...
~~,
3 _..__......
/~' ~ \
O
/, .
.. __ _... ;p~ w •~
,.
c
_ ~
a i
0
6
U°¢S
A
n
0
Y
N
IP
N
e
~~ _
.e
u~ -~- z
~,
0
~.
D °°
Iro m
m ^
z
n
w H
v
n
e
d
1
t ~ i 1 1
I 1 1 , L
I=~1 ;'
_... _
1 1 1 r 1 1 ;~
I i I 1 1 I ~ 1 N4:.
. ~_.. .. .. ...,N
.11:..11...1....1 ~~
~.~_ __ --- .......__._..rR~
' 1 I 1 1 I 1 .~Iry
_. _ __ _ ... fir,
1 1 1 1; 1.
- - -
i
4 5 yrv~ rn X10
e
O ry x ~oo~a~nawN--e~ y
-
~ t IAl ;` '~v'O7yvi-ocna~ ac
1 K ~^ w
^ s m
^ b n~
~ O
d
y
~
N ~^ O. C N ~
1
t7 !D N OO ~. Vl
Oo ^J' H O N ~Tl
. c ~'
~ v 7 d
~ ~ -a ~ ~o o- o o Y
~ `
° o~ °' ~ n ~
a7 ~ -
N ~ n f4 S d N C
A ^ b d
' G ~ N J N W D\ ~ U V'
o o
t ~~ G
t°
~ O O ~ O. O
,
o e o \ ° ~ ~
Va < < z
e