HomeMy WebLinkAbout13-6996 0 VIL
BIG SPRING SCHOOL DISTRICT
FINANCi'AL ST ATEMENTS
YEAR ENDED JUNE 302013 _.
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TABLE OF CONTENTS
Page
Number
INDEPENDENT AUDITOR'S REPORT IAR - 1 to IAR - 2
MANAGEMENT'S DISCUSSION AND ANALYSIS MDA -1 to MDA - 13
BASIC FINANCIAL STATEMENTS
District -wide financial statements
Statement of net position FS - 1
Statement of activities FS-2
Fund financial statements
Balance sheet — governmental funds FS - 3
Reconciliation. of the governmental funds balance sheet
to the statement of net position FS - 4
Statement of revenues, expenditures, and changes
in fund balances — governmental funds FS - 5
Reconciliation of the governmental funds statement of revenues, expenditures,
and changes in fund balances to the statement of activities FS - 6
Statement of net position — proprietary funds FS - 7
Statement of revenues, expenses, and changes in net position — proprietary funds FS - 8
Statement of cash flows — proprietary funds FS - 9
Statement of fiduciary net position — fiduciary funds FS - 10
NOTES TO FINANCIAL STATEMENTS FS -11 to FS - 32
OTHER REQUIRED SUPPLEMENTARY INFORMATION;
Budgetary comparison information — general fund ORSI - 1
Other post employment benefit plans ORSI - 2
Greenawalt & Company, P.C.
James E. Lyons
CERTIFIED PUBLIC ACCOUNTANTS Deborah J. Kelly
Since 1955 Scott J. Christ
v� Ronald S. Morgan
Howard R. Greenawalt
INDEPENDENT AUDITOR'S REPORT Creedon R. Hoffman
Board of School Directors
Big Spring School District
Newville, Pennsylvania
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business -type activities,
each major fund, and the fiduciary funds of Big Spring School District as of and for the year ended June 30, 2013, and
the related notes to the financial statements, which collectively comprise the District's basic financial statements as
listed in the table of contents. The prior year summarized comparative information has been derived from the District's
June 30, 2012 financial statements and, in our report dated October 25, 2012 we expressed unqualified opinions on
the respective financial statements of the governmental activities, the business -type activities, each major fund, and
the fiduciary funds.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with
accounting principles generally accepted in the United States of America; this includes the design, implementation,
and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are
free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in
accordance with auditing standards generally accepted in the United States of America and the standards applicable
to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United
States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial
statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of
material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,
the auditor, considers internal control relevant to the entity's preparation and fair presentation of the financial
statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of
expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion.
An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall presentation of the financial
statements.
IAR - 1
400 West Main Street • Mechanicsburg, PA 17055 e 717.766.4763 . Fax 717.766.2731
62 West Pomfret Street . Carlisle, PA 17013 * 717.243.4822 . Fax 717.258.9372
www.greenawalt.cc
i
Board of School Directors
Big Spring School District
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinion.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the governmental activities, the business -type activities, each major fund, and the fiduciary funds
of Big Spring School District, as of June 30, 2013, and the respective changes in financial position, and where
applicable, cashflows thereof for the year then ended in accordance with accounting principles generally accepted in
the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that management's discussion and
analysis on pages MDA -1 through MDA -13 and other required supplementary information on pages ORSIA and
ORSI -2 be presented to supplement the basic financial statements. Such information, although not a part of the basic
financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an
essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic,
or historical context. We have applied certain limited procedures to the required supplementary information in
accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries
of management about the methods of preparing the information, and comparing -the information for consistency with
management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during
our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated October 31, 2013, on our
consideration of Big Spring School District's internal control over financial reporting and our tests of its compliance
with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the results
of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That
report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Big
Spring School District's internal control over financial reporting and compliance.
GREENAWALT & COMPA Y, P. .
October 31, 2013
Mechanicsburg, Pennsylvania
IAR - 2
BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
This discussion and analysis provides an overview of the District's, financial performance for the year
ending June 2013. The report format is in accordance with GASB Statement No. ' 34, Basic Financial .
Statements — and Management's Discussion and Analysis — for State and Local Governments.
Management's Discussion and Analysis (MD &A) includes comparisons of financial position. at June 3.0 2013, -
2012 and 2011. The MD &A also includes comparisons of.current year financial activities to the previous
year. The 2012 and 2011- amounts have come from our prior year MD &A, and are otherwise not a part of
the `June 2013 financial statements. Please read our discussion and analysis in 'conjunction with the
District's financial. statements, which begin on page. FS -1. - To preserve readability, dollar amounts in -
comparative tables derived from ithe financial statements are. presented in millions.
FINANCIAL HIGHLIGHTS
2012/13 Spending By Program ($42,157,895 total)
Stu Act & Athletic,
$789,324 Community Svc, $28,980
Othr Supt Svc, $26,545 Debt Svc, $3,671,080
Interfund Xfer,
� � $2,602,000.
Central Svc, $177,269 I
Regular Ed, $16,120,517
Stu Trans Svcs,
$2,355,216
Opn & Maint, $3,695,748
Business, $354,660
Pupil Health, $448
Admin, $2;226,306
Staff Svcs, $1,320,447 oc Ed, $615,134 Special Ed, $6,709,985
Student Svcs, $965,900 Other Instr, $50,303
M DA - 1.
BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
General Fund revenues for 2012 -13 2013 Funding Sources
increased less than 2% from $42,025,038
in 2011 7 12 to $42,770,642 in 2012 -13 Federal Subsidy
expenditures and transfers -out increased State subsidy. 1%
from $40,650,007 in 2011 -12 to 37%
$42,157,895 in 2012 -13 or 3.7% from the
prior year. The District added $612,747
to the fund balance for a total of .
$6,505,761 as of June 30, 2013. Of that
total, $554,000 is committed for PSERS
expense and $1,900,000 is assigned for Total Local
various uses, including PSERS Other Loca 590
healthcare, special education and 3%
technology, leaving an unassigned balance of $4,051,761. The Administration expects to assign $600,000
in support of technology device r purchases leaving an unassigned balance of $3,451,761 or 7.9% of the
estimated 2014 -15 Budget - within the.8% maximum required under state law.
The funding source graph at right shows
the story of increasing dependence on Funding Source History
local taxes and decreasing subsidy 30,000000
support from the Federal Dept. of Local $
Education. Local effort continues to 25,000,000
assume more of the revenue pie; in 20,000,000
2006 -07 it was 53% of revenues as it was state$
- -�
in 2009 -10, 55% in 2010 -11, 58% in 2011- 1S,000
12 and 59% in 2012 -13. In 2010 -11 the 10000,000
Federal portion of total revenue was 6%
5,000,000
due to American Recovery and Federal $
Reinvestment Act (ARRA) funding. In 0
2011 -12, Federal revenue dipped to only 2005 -06 2006-07 2007 -08 2008 -09 2009 -10 2010-112011-12 2012 -13
1% of total revenues as ARRA funding disappeared. Reversing recent trends, the Commonwealth's share
increased from 36% in 2010 -11 to 38% in 2011 -12 principally due to the Commonwealth's contributions to
the cost of PSERS retirement. The Commonwealth share slipped to 37% in 2012 -13 despite the increase in
PSERS subsidy. Going forward, this creates a challenge for the district as the Commonwealth is indicating
level funding of.both Regular and Special Programs for the foreseeable future as they struggle to meet
their obligation for their 50% share of the PSERS contributions.
The economy's impact on the District remains uncertain. Investment earnings continue to be almost non-
existent compared to 2008 levels. Unfortunately, the District faces an uncertain future for EIT revenue due
to the economy and implementation of Act 32. The'District collected $4.39'million of EIT,taxes in 2010 - 11
MDA -2
- _ BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
and $4.28 million in 2011 -12 and $4.56 million in 2012 -13. Initial estimates for 2012 -13 were to expect a
reduction in EIT due to Act 32 transition whereas the actual amount increased by 6.3% over 2011 -12.
The Capital Reserve Fund ending balance was $3,279,685 for 2010 -11, $4,460,975 for 2011 -12 and
$6,193,028 as of June 30 2013. The District added $2,540,000 to the capital reserve during 2012 -13 but
also spent $822,698. The District had three major projects scheduled for`completion during the summer of
2013; a $775,029 project to replace the windows in the Middle School,. a $224,382 project to replace two
hot water heaters at the High School along with one at Oak Flat, and an $82,390 project to remove /replace
pipe insulation in the Middle School projects.
The District self -funds its healthcare using the South Central Trust (SCT). This year, as well as last, was a
relatively expensive year with several high dollar claims that hit the stop loss limit. Due to the high claims
experience, the District balance in SCT decreased by $250,000 to a June 30, 2013 accrual of $500,000 to
pay projected expense at June 30, 2013.
Due to declining enrollment in the District, in 2010 the Board directed the administration to develop an
elementary school reconfiguration plan to support the closure of Plainfield. Plainfield closed in June 2011.
In June 2012 the Board arranged for Yellow Breeches,.an alternative education provider, to lease Plainfield
.for the 2012 -13 year. At June 30, 2013 the District was negotiating a purchase contract with Yellow
Breeches for Plainfield and in October, 2013 the proposal was under judicial review as required by PA
School Code.
In October 2012 the District sold $10,000,000 in bonds that partially refinanced existing 2003 bonds
bought out a $4.2 million municipal lease for geothermal equipment. In February 2013 the Board
completed refunding of the 2003 bonds with a $5,890,000 bond issue resulting in an average annual
reduction of $442,212 from 2014 through 2021. This transaction completed restructuring of all District
debt in order to level payments and take advantage of current rates to help offset rising PSERS expense.
District debt is scheduled to be paid off in 2023.
The District continues under the restrictions of Act 1 of the Special Session of 2006 which limits future
increases in the District's real estate taxes and displaces a selected amount of local real estate taxes with
gaming funds. The District was allotted $770,036 in gaming funds for 2012 -13 compared with $770,065 in
2011 -12; these funds were distributed in an equal amount to each qualified taxpayer of $130.57 per
homestead /farmstead.
In November 2010 Act :120 reformed the PA State Employees Retirement System ( PSERS) by implementing
steep increases in employer contributions. As shown on the next page, BSSD PSERS payment went from
$1,543,501 in 2011 -12 to $2,181,156 in 2012 -13 and an estimated $3,139,814 for 2013 -14. Healthcare
premiums went from $3,304,205 in 2011 -12 to $3,409,069 in 2012 -13 and an estimated $4,206,000 in
2013 -14. To meet the rising cost of benefits, the Board raised millage to the allowed index amount of 2.2%
MDA -3
BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE:30, 2013
in both 2012 -13 and 2013 -14 to balance the
budget. The current millage of 12.6360 was Wages v. Benefits
enacted in June 2013. $20,000,000
The chart at right shows the competition between $ss,000,000
wages and. benefits for the budget dollar. Due to
the quickly rising cost of retirement contributions $10;000,000
and healthcare, over the past two years the
$5,000,040 .
District furloughed people in both the
professional and support staffs in order to contain $
2007 -08 200 8-09 2009 -10 2010.11 2011 -12 2012 -13
budget expenses for personnel.
_Maps —eenefits
BSSD PSERS
In the second chart, - the steep rise in PSERS $4,000,000
retirement contributions is unremarkable as $3,500,000
$3,000,000
increases of this magnitude will continue until $2,500,000
2016. With a corresponding increase in $2,000,000,
healthcare and continued pressure on wages, it is $1.100,010.
not apparent the District, or other subsidy $1,000,000.
$500,000
dependent School Districts in Pennsylvania, will $0
N M it IA %D r CO M ° .-I N M R V1 \D P. CO. M 0
survive when paying more than 26% of payroll � .
� - N � N N ry ry N ry N N m
ai - -ti H H .4 .•1 'i N N N N N N N N N N
into PSERS at least through 2035. ° ° ° ° ° ° ° °
N. N N N N N N N N N N N N N N N N N N
This District is also squeezed by the continuously
increasing cost of Special Education services. Special Education - Unfunded Mandate
Over the last ten years, special education has $8,000,000
increased at an average of 7.9% per year. The $7,000,000
decline in overall District enrollment helped keep $6,000,000
$5,000,000
the increase for 2012 -13 at 2.8 %. The District $4,000,000
struggles with increasing demands from parents, $3,000,000
widening mandates from both the state and $2.000,000
federal level that contrasts with flat funding $1.000,000
from the Commonwealth and declining support $o -
g pport ti a h o o ti ti 3
from the Federal IDEA program. ,�o C P s�o 40 oh o Ad o . 6�
p g ticP ti� -6p 1� 1P ti� ,ycQ ti oo ti oti , ti oti
=Spec Ed Program —PA SpecEd Subsidy . —IDEA
MDA -4
- BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
USING THESE FINANCIAL STATEMENTS
This report contains a series of financial statements. The Statement of Net Position and the Statement of
Activities are on pages FS -1 and FS -2. These statements provide information about the District as a whole,
and present a longer -term view of District finances than fund financial statements. Fund financial
statements are on pages FS -3, FS -5 and FS -7 through FS -10. For governmental funds, the statements show
how District services have been financed in the short term, as well as the amount remaining for future
spending. Proprietary fund statements provide information about non - governmental operations, in this
case food service. The fiduciary funds statement reports amounts held in trust by the District for student
activities.
Page FS -4 reconciles total governmental fund balances to total net position of governmental activities.
Page FS -6 reconciles the total net change in governmental fund balances to the change in net position of
governmental activities.
District —wide Financial Statements
District -wide statements present financial activities and the results of those activities in two categories,
governmental and business -type. Capital assets (land, buildings, improvements, furniture and equipment)
are included with all other assets. Long -term debt is included with all other liabilities. This is distinctly
different from the fund statements in which assets and liabilities are separated into various funds such as
General and Capital Reserve.
In the district -wide statements, the approach to measurement of revenues and expenses is similar to that
used in the private sector and is referred to as the accrual basis of accounting. This is disclosed further in
the notes to financial statements.
Fund Financial Statements
Fund statements provide financial information about the District's funds rather than the District as a
whole. There are three types of funds, Governmental, Proprietary and Fiduciary. The use of each type of
fund is disclosed in the notes to financial statements. Unlike district -wide statements that report revenues
on the accrual basis, the fund statements report revenues only to the extent cash has been received, or is
expected to be received in the near future.
MDA -5
BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
THE DISTRICT AS A WHOLE
Statement of Net Position
Total net position was $31,496,737 at June 30, 2013, $28,651,629 at June 30, 2012 and $26,095,457 at
June 30, 2011. This -is an increase of $2,845,108 from June 2012 and $2,556,172 from June 2011. The
following summarizes the Statement of Net Position (page, FS -1).
Governmental Business -type
Activities Activities Totals
2013 2012 2011 2013 2012 2011 2013 2012 2011
Current and other assets $18.1 $16.5 $14.2 $ 0.4 $ 0.3 $ 0.3 $18.5 $16.8 $14.6
Capital assets 52.1 52.6 53.8 0.4 0.5 0.5 52.5 53.1 54.3
Total assets 70.2 69.1 68.1 0.8 0.8 0.8 71.0 69.9 68.9
Current and other liabilities 4.3 4.1 6.1 - - - 4.3 4.1 6.7
Long -term liabilities 35.1 37.1 36.0 - - - 35.1 37.1 36.0
Total liabilities 39.4 41.2 42.8 - - - 39.4 41.2 42.8
Capital assets (net of related debt) 18.3 16.7 15.5 0.4 0.5 0.5 18.8 17.2 16.0
Restricted for capital projects - 0.5 1.1 - - - - 0.5 1.1
Unrestricted 12.4 10.6 8.7 0.3 0.3 0.3 12.7 10.9 9.0
Total net position $30.7 $27.8 $25.3 $ 0.8 $ 0.8 $ 0.8 $31.5 $28.6 $26.1
Net position is the difference between assets and liabilities, and represents resources that can be used to
pay for future operations and capital improvements. The majority of our total 2013 net position,
$18,755,670 out of $31,496,737, are invested in capital assets (net of related debt).
MDA -6
BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
Statement of Activities
The following summarizes the Statement of Activities (page FS -2). It shows that total net position
increased by $2,845,108 during 2013 and $2,556,172 during 2012.
Governmental Business -type
Activities Activities Totals
2013 2012 2011 2013 2012 2011 2013 2012 2011
Program revenues
Charges for services $ 0.5 $ 0.5 $ 0.4 $ 0.7 $ 0.7 $ 0.8 $ 1.2 $ 1.2 $ 1.2
Operating grants and contributions 6.9 6.6 8.8 0.5 0.5 0.5 7.3 7.1 9.4
Capital grants and contributions 0.8 0.9 0.8 - - - 0.8 0.9 0.8
General revenues
Taxes 24.5 23.9 23.1 - - - 24.5 23.9 23.1
Earnings on investments - - - - - _ _ _ _
State general subsidies 9.5 9.6 8.7 - - - 9.5 9.6 8.7
Total revenues 42.2 41.4 41.8 1.1 1.2 1.3 43.3 42.7 43.2
Direct expenses 39.2 38.8 38.8 1.3 1.3 1.4 40.5 40.1 40.2
Excess revenues (expenses)
before transfers 2.9 2.7 3.0 (0.1) (0.1) (0.1) 2.9 2.6 3.0
Transfers between activities (0.1) (0.1) - 0.1 0.1 - - - -
Change in net position $ 2.9 $ 2.6 $ 3.0 $ - $ - $ - $ 2.9 $ 2.6 $ 3.0
The change in net position is the difference between revenues and expenses using the accrual basis of
accounting.
MDA -7
- BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30,2013
The following summarizes expense information from the Statement of Activities (page FS -2). Direct
expenses represents the actual cost of providing the services while the net expense represents the amount
of cost that is not recovered through program revenues, meaning user charges, grants and contributions.
The net expense must be recovered through general revenues, primarily taxes and state general subsidies.
Amounts not recovered reduce funds available for future years.
Governmental Activities
Direct Program Net
Expenses Revenues Expense
2013 2012 2011 2013 2012 2011 2013 2012 2011
Instruction $ 25.1 $ 24.8 $ 24.4 $ 5.1 $ 4.8 $ 7.1 $ 20.0 $ 20.1 $ 17.3
Instructional student support 2.9 2.9 2.8 0.3 0.2 0.2 2.6 2.7 2.6
Admin and financial support 3.2 2.9 2.9 0.2 0.1 0.1 3.0 2.7 2.8
Opn and maintenance of plant 3.8 3.6 4.0 0.1 ' 0.1 0.1 3.7 3.5 3.9
Pupil transportation 2.4 2.4 2.4 1.6 1.7 1.5 0.7 0.7 0.9
Student activities 0.8 0.8 0.8 0.1 0.1 0.1 0.7 0.7 0.7
Community services - - - - - - - - -
Interest on long -term debt 1.1 1.3 1.5 0.8 0.9 0.8 0.3 0.4 0.7
General Fund $ 39.2 $ 38.7 $ 38.8 $ 8.1 $ 7.9 $ 10.0 31.1 30.8 28.8
Transfers to business -type activities 0.1 0.1 -
Total governmental activities 31.1 30.9 28.8
State general subsidies revenues 9.5 9.6 8.7
Total needs from taxes and other local sources $ 21.6 $ 21.3 $ 20.1
Business -type Activities
Direct Program Net
Expenses Revenues Expense
2013 2012 2011 2013 2012 2011 2013 2012 2011
Food Service $ 1.3 $ 1.3 $ 1.4 $ 1.1 $ 1.2 $ 1.4 $ 0.2 $ 0.1 $ -
Transfers from governmental activities (0.1) (0.1) -
$ 0.1 $ - $ -
MDA -8
BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
THE DISTRICT'S FUNDS
Governmental Funds - fund balances
2012 -13 2011 -12
2013 2012 2011 Change Change
General fund - nonspendable $ - $ - $ 0.3 $ - $ (0.3)
General fund - committed 0.6 0.6 0.6 - -
General fund - assigned 1.9 1.4 - 0.5 1.4
General fund - unassigned 4.1 3.9 3.7 0.1 0.2
Capital reserve fund -committed 6.2 4.5 3.2 1.7 1.3
Capital projects fund - restricted - 0.5 1.1 (0.5) (0.6)
Governmental fund balances $ 12.7 $ 10.9 $ 8.9 $ 1.8 $ 2.0
Total restricted +nonspendable $ - $ 0.5 $ 1.4 $ (0.5) $ (0.9)
Total committed 6.7 5.1 3.8 1.6 1.3
Total assigned 1.9 1.4 - 0.5 1.4
Total unassigned 4.1 3.9 3.7 0.2 0.2
Total governmental funds $ 12.7 $ 10.9 $ 8.9 $ 1.8 $ 2.0
Changes from 2012 to 2013
As of June 30, 2013 the District's reserve accounts again increased with the general fund balance going
from $5,893,014 in 2012 to $6,505,761 in 2013. During the year, the district assigned $300,000 to
technology and $200,000 to student information system and financial software. The capital reserve fund
had a net increase of $1,732,053 to end at $6,193,028. The capital projects fund - restricted was
completed during 2013.
Changes from 2011 to 2012 (Previous year)
As of June 30, 2012 the District's reserve accounts again increased with the general fund balance going
from $4,517,983 in 2011 to $5,893,014 in 2012. The District assigned an additional $1,400,000 of the
general fund balance to fund healthcare and capital projects. The capital reserve fund had a net increase of
$1,181,290 to end at $4,460,975. The District self -funds its health insurance plans through the South
Central Trust and ended the year with,$1,062,156 in the trust prior to audit. Due to some high experience
claims, the Trust went from $250,000 in prepaid expense in 2011 to an accrual of $250,000 to pay
projected expenses at June 30, 2012.
MDA -9
BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
Changes from 2010 to 2011 (Two years ago)
At June 30, 2011 the District's reserve accounts increased with the general fund balance going from
$2,969,191 to $4,517,983 with $554,000 committed to PSERS and an additional $1,400,000 assigned after
June 30, 2011 to support technology, special education and PSERS. The capital reserve fund increased from
$2,325,263 on June 30, 2010 to $3,279,685 as of June 30, 2011.
General Fund Budget
The following summarizes the budgetary comparison information presented on page ORSI -1, along with
comparisons to the previous year.
Final Budget Actual Amount Variance
2013 2012 2011 2013 2012 2011 2013 2012 2011
Total revenues $ 41.2 $ 40.5 $ 41.0 $ 42.8 $ 42.0 $ 42.1 $ 1.5 $ 1.5 $ 1.1
Total expenditures 39.6 39.7 39.6 39.6 39.1 39.2 - 0.6 0.4
Excess revenues (expenditures) 1.7 0.8 1.4 3.2 2.9 2.9 1.5 2.1 1.5
Other financing sources (uses) (1.7) (0.8) (1.4) (2.6) (1.5) (1.4) (0.9) (0.7) -
Net change in fund balance $ $ - $ - $ 0.6 $ 1.4 $ 1.5 $ 0.6 $ 1.4 $ 1.5
In 2013, actual revenues exceeded the actual expenditures (including transfers) by $612,747. Actual .
expenditures were $5,429 under the final budgeted amount, and transfers to other funds were $924,431
over the final budgeted amount.
MDA - 10
BIG SPRING SCHOOL DISTRICT`
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
CAPITAL ASSETS
During 2013, the District spent $1.5 million on capital assets, which included almost $0.77 million to
replace the middle school and district office windows. The windows project began with the district office
in the middle of May, and both buildings were finished by the end of August. The Newville Elementary roof
project was completed in August 2012 at a cost of $0.6 million split between the capital project fund and
the capital reserve fund.
Capital Assets (net of depreciation)
2012 -13 2011 -12
2013 . -2012 2011 Change Change
Governmental activities
Land $ 1.0 $ 1.0 $ 1.0 $ - $ -
Buildings and Improvements 49.2 49.9 51.1 (0.7) 2.1
Furniture and equipment 1.0 1.0 1.0 - ( 0.2)
Library books 0.2 0.2 0.2 - -
Computer equipment 0.7 0.5 0.5 0.2 0.2
$ 52.1 $ 52.6 $ ' 53.8 $ (0.5) $ 2.1
Business -type activities
Furniture and equipment $ 0.4 $ 0.5 $ 0.5 $ (0.1) $ -
Capital assets in the governmental activities were $52,062,392 and $52,597,119 at June 2013 and 2012,
respectively. The District purchased capital assets totaling $1,532,211 and $814,931 for the years ended
June 2013 and 2012, respectively. The had depreciation expense of $2,066,938 and $2,040,729 for
the years ended June 2013,and 2012, respectively.
M DA - 11
BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
LONG -TERM LIABILITIES
The following summarizes the long -term liabilities note to financial statements (starting at page FS -23).
Most of the debt is general obligation bonds issued to pay for capital improvements. The District's ability
to raise future funds through the issuance of debt depends on how existing bonds are rated by the
investment community. In October 2012 Standard & Poor upgraded the District's bond rating from A+ with
stable outlook to AA- with stable outlook for the 2012 series of general obligation bonds.
2012 -13 2011 -12
2013 2012 2011 Change Change
Governmental activities
General obligation bonds and notes. $ 33.4 $ 35.7 $ 38.3 $ (2.3) $ (2.6)
Compensated absences 0.8 0.7 0.7 0.1 (0.0)
Other post employment benefits 0.5 0.5 0.4 - 0.1
Unamortized bond premiums 0.4 0.2 - 0.2 0.2
Total liabilities $ 35.1 $ 37.1 $ 39.4 $ (2.0) $ (2.3)
In October 2012 the District sold $10,000,000 in bonds that refinanced the existing 2006 energy savings
project note and $5,510,000 of the existing 2003 bonds. Also, in February 2013 the District sold $5,890,000
in bonds that refinanced. the remainder of the existing 2003 bonds. The refinancing of both bonds will
show an average savings of $442,212 per year for the years 2014 through 2021.
Each year the District pays interest on the debt and a portion of the outstanding bonds and notes, referred
to as redemption. During 2011 -12 the District made regularly scheduled redemptions of $2,730,640.
During 2012 -13 the District made regularly scheduled payments of $2,785,000.
Beginning in 2009 is the inclusion of other post employment benefits (OPEB) in our reporting process. This
primarily has to do with purchasing discounted .health insurance after retirement through the District. The
District's July 2008 actuarial accrued liability of $3,995,512 is being amortized over a period of 30 years.
Additional OPEB detail is available starting at page FS -26 of the notes.
MDA - 12
BIG SPRING SCHOOL DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2013
NEXT YEAR'S BUDGET AND OTHER FACTORS
Original Budget
2013 -14 2012 -13 Change
Total revenue $ 43.2 $ 41.2 $ 0.9
Total expenditures and other uses 43.6 41.2 0.9
Excess revenues (expenditures) $ ( 0.4) $ - $ -
The Big Spring School District is committed to maintaining a strong educational program for students while
minimizing the burden on taxpayers. For 2012 -13, the District furloughed eleven professional staff plus an
equal number of support staff, contracted out cafeteria services and raised taxes by 2.2% in order to
balance the budget against skyrocketing cost of retirement contributions and medical care. In 2013 -14 the
District approved a $43.6 million budget to cover the increasing cost of benefits (retirement and
healthcare). The Commonwealth is struggling with the cost of retirement contributions also and any
increase in subsidy to the District is mostly a reflection of the 50% subsidy paid on the dramatic increases
in PSERS payments. The American Recovery and Reinvestment Act funding is gone and federal support is
now declining year -to -year. In addition,. the District continues to expand services for special needs
students without additional state or federal funding. For 2013 -14 the District absorbed a 23.6% increase in
healthcare premiums. Looking forward to the 2014 -15 full implantation of ,PPACA, the District forecasts
another 20 %+ increase in healthcare.
The revenue budget for 2013 -14 of $43,154,724 represents a 4.6% increase over the 2012 -13 budget of
$41,238,893. The real estate millage increased from 12.364 to 12.636 or 2.2 %, as limited by the Act 1
index. The earned income tax rate remains at 1.65 %.
The 2013 -14 expenditure budget of $43,563,440 is a 5.6% increase over 2012 -13 budget of $41,238,893.
The major drivers of the 2013 -14 budget are the 3% wage increase for CBA salaries, 2.2% for
administrative and support staffs and the PSERS contribution rate increased from 12.36% to 16.93% of
payroll -- a 37% year over year increase. The projected rate for 2014 =15 is 21.5% or a 27% annual increase.
In reviewing its capital needs during the spring of 2013, the District began to discuss the renovation of the
Oak Flat Elementary HVAC system. The Board approved a vendor to begin design development In August
2013 on a project estimated at $2.5 million. At the same time, the Board began the investigation into use
of a guaranteed energy savings contract for the project and issued an RFP. On September 16, 2013 the
Board approved a vendor to begin development of a guaranteed energy savings performance contract
around the Oak Flat HVAC project.
MDA - 13
BIG SPRING SCHOOL DISTRICT.
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30; . 2013
The challenge for the District is captured in, the graph below. The District continues to see a slow; but .
steady, decline in student enrollment. This caused "reduction in staffing over the past several. years. Even
with the cuts, the budget continues to grow, largely as a result of the increasing cost of benefits -due to
healthcare and pension.payments.
50.00
45:00.
40.00. .
35:00 -
Rota *. $1M
.25.00
3d DayEnr"100
. 20.00
Prbstaff * 10 15:00
Clasaaff 10 10:00
5.00
. 0.00
Oti ,A3 Ab` A`' � p° . A� � °� �'' ti ° ,yti titi '• , y ?3 ti a
° °v ti °S ti ° -6 i `ti °° � ° °�, � ° ti ° lip�
Despite the many challenges of declining enrollment, PSERS, - healthcare and a difficult economy; the
district stands committed to ensuring- the' best opportunities for students. The. 2013 - 14 budget protects ..
essential programs and services while the District continues to .look for. reductions and' efficiencies at every .
level.
CONTACTING THE DISTRICT FINANCIAL MANAGEMENT
The.District's financial {report is intended to provide the:readers with a general of the District's
finances and to show the Board's accountability for the money it receives. If you have questions about this
report or wish to request additional financial information, please contact the district office of Big Spring
School District, 45 Mount Rock Road; Newville, PA 17241, (717) 776 -2000.
MDA =.14
BIG SPRING SCHOOL DISTRICT
STATEMENT OF NET POSITION
JUNE 30, 2013
(With Summarized Financial Information for June 30, 2012)
Governmental Business -type Totals
Activities Activities 2013 2012
Assets
Cash and cash equivalents $ 4,649,926 $ 270,443 $ 4,920,369 $ 3,788,418
Investments 9,695,000 - 9,695,000 8205,000
Taxes receivable (net of allowance for uncollectibles) 1,505,000 - 1,505,000 2,085,000
Internal balances 689 (689) - -
Due from other governments 2,208,524 64,204 2,272,728 2,045,732
Other receivables 42,488 131 42,619 38,897
Inventories - 28,627 28,627 14,581
Restricted cash, cash equivalents and investments for capital projects - - - 609,268
Capital assets not being depreciated 986,824 - 986,824 986,824
Capital assets being depreciated, net 51,075,568 428,011 51,503,579 52,109,396
Total assets 70,164,019 790,727 70,954,746 69,883,116
Liabilities
Accounts payable 703,407 20,822 724,229 689,323
Contracts payable 198,952 - 198,952 67,526
Payroll and benefits payable 3,243,352 - 3,243,352 2,972,272
Unearned revenues 2,127 18,397 20,524 23,842
Accrued interest on bonds payable 199,600 - 199,600 333,800
Long -term liabilities
Due within one year 3,505,000 - 3,505,000 3 „541,982
Due in more than one year 31,186,619 - 31,186,619 33,347,423
Unamortized bond premiums and refunding costs 379,733 - 379,733 255,319
Total liabilities 39,418,790 39,219 39,458,009 41,231,487
Net position
Invested in capital assets (net of related debt) 18,327,659 428,011 18,755,670 17,183,632
Restricted for capital projects - - - 541,742
Unrestricted 12,417,570 323,497 12,741,067 10,926,255
Total net position $ 30,745,229 $ 751,508 $ 31,496,737 $ 28,651,629
The accompanying notes are an integral part of these financial statements.
FS - 1
i
BIG SPRING SCHOOL DISTRICT
STATEMENT OF ACTIVITIES
YEAR ENDED JUNE 30, 2013
(With Summarized Financial Information for the Year Ended June 30, 2012)
Program Revenues Net (Expense) Revenue and Changes in Net Assets
Direct Charges for Grants and Contributions Governmental Business -type Totals
Functions /Programs Expenses Services Operating Capital Activities Activities 2013 2012
Governmental activities
Instruction $ 25,060,241 $ 391,317 $ 4,660,004 $ - $ (20,008,920) $ - $ (20,008,920) $ (20,055,319)
Instructional student support 2,851,922 - 260,627 - (2,591,295) - (2,591,295) (2,665,066)
Administrative and financial support 3,191,243 - 162,251 - (3,028,992) - (3,028,992) (2,783,678)
Operation and maintenance of plant 3,841,133 30,853 112,462 (3,697,818) - (3,697,818) (3,479,376)
Pupil transportation 2,355,216 - 1,622,033 - (733,183) - (733,183) (724,535)
Student activities 840,090 69,138 43,667- - (727,285) - (727,285) (725,807)
Community services 24,980 - 1,097 - (23,883) - (23,883) (27,034)
Interest on long -term debt 1,083,702 - - 790,846 (292,856) - (292,856) (415,414)
Total governmental activities 39,248,527 491,308 6,862,141 790,846 (31,104,232) - (31,104,232) (30,876,229)
Business -type activities
Food service 1,254,430 666,120 476,730 - - (111,580) (111,580) (98,906)
Total school district $ 40,502,957 $ 1_,157,428 $ 7,338,871 $ 790,846 (31,104,232) (111,580) (31,215,812) (30,975,135)
General revenues
Taxes
Real estate taxes - 19,418,561 - 19,418,561 18,866,674
Earned income taxes 4,556,366 - 4,556,366 4,283,243
Personal taxes 186,094 - 186,094 172,592
Other taxes 306,588 - 306,588 625,749
Earnings on investments 43,791 31 43,822 32,822
State general subsidies 9,549,489 - 9,549,489 9,550,227
Transfers (62,000) 62,000 - -
I
Total general revenues and transfers 33,998,889 62,031 34,060,920 33,531,307
Change in net position 2,894,657 (49,549) 2,845,108 2,556,172
Net position (restated) - beginning 27,850,572 801,057 28,651,629 26,095,457
Net position - ending $ 30,745,229 $ 751,508 $ 31,496,737 $ 28,651,629
The accompanying notes are an integral part of these financial statements.
FS -2
BIG SPRING SCHOOL DISTRICT
BALANCE SHEET - GOVERNMENTAL FUNDS
JUNE 30, 2013
(With Summarized Financial Information for June 30, 2012)
Capital Totals
General Reserve 2013 2012
I
Assets
Cash and cash equivalents $ 1,582,946 $ 3,066,980 $ 4,649,926 $ 3,508,377
Investments 8,470,000 1,225,000 9,695,000 8,705,000
Taxes receivable (net of allowance for uncollectibles) 1,505,000 - 1,505,000 2,085,000
Due from other funds 689 2,100,000 2,100,689 1,595,498
Due from other governments 2,208,524 - 2,208,524 2,038,606
Other receivables 42,488 - 42,488 32,589
Total assets $ 13,809,647 $ 6,391,980 $ 20,201,627 $ 17,965,070
Liabilities and fund balances
Accounts payable $ 703,407- $ - $ 703,407 $ 689,066
Contracts payable - 198,952 198,952 67,526
Payroll and benefits payable 3,243,352 - 3,243,352 2,971,169
Due to other funds 2,100,000 - 2,100,000 1,500,000
Unearned taxes 1,255,000 - 1,255,000 1,835,000
Unearned revenues 2,127 - 2,127 6,578
Total liabilities 7,303,886 198,952 7,502,838 7,069,339
Fund balances
Restricted - capital projects - - - 541,742
Committed
Capital outlays - 6,193,028 6,193,028 4,460,975
Pension plan rate increases 554,000 - 554,000 554,000
Assigned - various items 1,900,000 - 1,900,000 1,400,000
4 1 761 - 4 051 761 3 939
Unassigned ,15 014 ,
Total fund balances 6,505,761 6,193028 1.2,698,789 10,895,731
Total liabilities and fund balances $ 13,809,647 $ 6,391,980 $ 20,201,627 $ 17,965,070
The accompanying notes are an integral part of these financial statements.
FS -3
Pa-P`N SX0
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13%G S OVER t NET g, 12, 98,�Sg
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52, 062 ' 392
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d`{ferent b enta\ funds'
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menta\ funds statement of net P d assets \n \s S 3 4,5
_ ver n the me a ation X33, 55, 00)
0
an d ba\ances Go . mental a°tNit�es \n are not Ptese u \aced deprec c d 78 �' 6191
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Berta%n \\abiG er R ,b\e f
nmenta\ unds'
tq�7 ,g3
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a s fiab\g\es s P and n ote ,n the g°ver 68,200
B °n ens ated abs m �k ben efit a°Cr \s
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o ther P term N\ Pay \e resen a t o f.
\,on9' rest on b COsts are PGOSts cons \s 68 3 00 000
A°Grue rote sl and re fun 6 %b r e\ated ear exPend�tures, 550 000 1,2
s 1ptem\um tt
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G
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�►n Ote9ta\
93 rt of the
BIG SPRING SCHOOL DISTRICT
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS
YEAR ENDED JUNE 30, 2013
(With Summarized Financial Information for the Year Ended June 30, 2012)
Capital Capital Debt Totals
General Projects Reserve Service 2013 2012
Revenues
Local sources - taxes $ 25,047,609 $ - $ - $ - $ 25,047,609 $ 24,503,258
Local sources - other 1,174,290 148 14,751 - 1,189,189 1,180,019
State sources 15,898,152 - - - 15,898,152 15,786,209
Federal sources 650,591 - - - 650,591 563,829
Total revenues 42,770,642 148 14,751 - 42,785,541 42,033,315
Expenditures
Instruction 23,495,939 - - - 23,495,939 23,172,934
Support services 11,570,572 541,890 822,698 274,966 13,210,126 11,716,306
Noninstructional services 818,304 - - - 818,304 806,411
Capital outlay - - - - - 509,425
Debt service (principal and interest) 3,670,723 - - - 3,670,723 3,899,231
Refund of prior years revenues 357 - - - 357 -
Total expenditures 39,555,895 541,890 822,698 274,966 41,195,449 40,104,307
Excess (deficiency) of revenues over expenditures 3,214,747 (541,742) (807,947) (274,966) 1,590,092 1,929,008
Other financing sources (uses)
Proceeds from bonds and notes - - - 16,165,194 16,165,194 10,007,653
Debt service (refunded bonds and notes) - - - (15,890,228) (15,890,228) (9,852,122)
Transfers from other funds - - 2,540,000 - 2,540,000 1,500,000
Transfers to other funds (2,602,000) - - - (2,602,000) (1,613,951)
Net change in fund balances 612,747 (541,742) 1,732,053 - 1,803,058 1,970,588
Fund balances - beginning 5,893,014 541,742 4,460,975 - 10,895,731 8,925,143
Fund balances - ending $ 6,505,761 $ - $ 6,193,028 $ - $ 12,698,789 $ 10,895,731
The accompanying notes are an integral part of these financial statements.
FS -5
TRIC S EM ENT °f A,c VNIT
*AG $CN D M NTA - E ° C11E S'f AT 1,80
SIG spR S HE G FUND gN
REGONGRES Np CHAN NE 30, 2013
°F REVS
NOES EXpENpITV YEAR ENpE�
TEMENT for other ds
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ds t ba re as lows
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,
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Total net the govern ring t yea other fin ancing
rated for governn►c rtures in 0
Ou net P {15,890,00) 2,342 269
d exPe e ect ositwn.
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B bonds) m t ads and Principal repay of bon m anta ce g y
sta tement of acti�vitie ea auxin th ear.
12 and 2013 s eries ensated absen
if refund the g °v fo comp ls In the sta, eas 134,2
ear, PtO� itures in ru a irate
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• overnm merit ben at►vities t
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ted a
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ps y ea a s ured by the m erit benefits are tion of PnOr CO s is when the pa bo nds p st on bon ay off am odi�ation exP
m ost Pri
emPloy arily for am overnM ental f for accrued ►ntere ded debt and its debt as am 198 765) {12
payments of a POs ates, m en s inhe Year' liability carrying a a r a t d the life of (
e stim diture The V1 over 74 351
y
a ctu en ted as exP d during iween the is ar
includes rits tare pees , accrued these amours
erenc
of injetes b am Co sts (any diff of ad►vit►es1
m e ta d y th
exp ense is me asu s) and r efune► n a s t h e statement as follows co nsidere d 119,000 000)
iscounts (Premiu ovemmental fun 1 Lion exPe Ste bonds they are noo {7 p0 000) {5
the 9 d an d amo� ne i ear, as {O s• 1,000
Bond d s) and refunding Costs On after toe end o f the fisCa y the year ----_� 21$94'
a s expenditures i c intone d during
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Bond discoun loan e
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personal taxes mental activities nclal state FS _
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BIG SPRING SCHOOL DISTRICT
STATEMENT OF NET POSITION - PROPRIETARY FUNDS
JUNE 30, 2013
(With Summarized Financial Information for June 30, 2012)
Food Service
2013 2012
Assets
Cash and cash equivalents $ 270,443 $ 389,309
Due from other governments 64,204 7,126
Other receivables 131 6,308
Inventories 28,627 14,581
Total current assets 363,405 417,324
Capital assets being depreciated, net 428,011 499,101
Total assets 791,416 916,425
Liabilities
Accounts payable 20,822 257
Payroll and benefits payable - 1,103
Due to other funds 689 95,498
Unearned revenues 18,397 17,264
Compensated absences - 1,246
Total current liabilities 39,908 115,368
Net position
Invested in capital assets (net of related debt) 428,011 499,101
Unrestricted 323,497 301,956
Total net position $ 751,508 $ 801,057
The accompanying notes are an integral part of these financial statements.
FS -7
BIG SPRING SCHOOL DISTRICT
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION -PROPRIETARY FUNDS
YEAR ENDED JUNE 30, 2013
(With Summarized Financial Information for the Year Ended June 30, 2012)
Food Service
2013 2012
Operating revenues - Food service revenue $ 666,120 $ 727,113
Operating expenses
Salaries 5,223 458,276
Employee benefits 31,665 202,451
Purchased property service 62,000 62,000
Other purchased service 620,860 -
Food and milk 439,395 518,903
Other expenses 20,720 28,321
Depreciation 74,567 71,583
Total operating expenses 1,254,430 1,341,534
Operating income (loss) (588,310) (614,421)
Nonoperating revenues
Earnings on investments 31 47
State sources - social security and retirement subsidies - 26,850
State sources - meal subsidies 30,739 39,372
Federal sources - meal subsidies 396,087° 390,758
Federal sources - donated commodities 49,904 58,535
Total nonoperating revenues 476,761 515,562
Income (loss) before transfers (111,549) (98,859)
Transfers from other funds 62,000 113,951
Change in net position (49,549) 15,092
Net position - beginning 801,057 785,965
Net position - ending $ 751,508 $ 801,057
The accompanying notes are an integral part of these financial statements.
FS -8
BIG SPRING SCHOOL DISTRICT
STATEMENT OF CASH FLOWS - PROPRIETARY FUNDS
YEAR ENDED JUNE 30, 2013
(With Summarized Financial Information for the Year Ended June 30, 2012)
Food Service
2013 2012
Operating activities
Cash received from users $ 673,430 $ 722,156
Cash payments to employees for services 1 (39,237) (689,007)
Cash payments to suppliers for goods and services (1,086,552) (538,017)
Net cash provided by (used for) operating activities (452,359) (504,868)
Non - capital financing activities
State sources 26,693 65,952
Federal sources 343,055 387,294.
General Fund advances (Due to other funds) (94,809) 90,748
General Fund contributed services 62,000 45,360
Net cash provided by (used for) non - capital financing activities 336,939 589,354
Capital and related financing activities
Capital Projects Fund for equipment - 1,155
Capital Reserve Fund for equipment - 67,436
Cash payments for equipment (3,477) (68,591)
Net cash provided by (used for) capital and related financing activities (3,477) -
Investing activities
Earnings on investments 31 47
Net cash provided by (used for) investing activities 31 47
Net change in cash and cash equivalents (118,866) 84,533
Cash and cash equivalents - beginning 389,309 304,776
Cash and cash equivalents - ending $ 270,443 $ 389,309
Reconciliation of operating income (loss) to
net cash provided by (used for) operating activities
Operating income (loss) $ (588,310) $ (614,421)
Adjustments to reconcile operating income (loss) to
net cash provided by (used for) operating activities
Depreciation 74,567 71,583
Donated commodities 49,904 58,535
Net change in other assets and other liabilities
Other receivables 6,177 (6,029)
Inventories (14,046) 15,305
Accounts payable 20,565 (2,633)
Payroll and benefits payable (1,103) (1,101)
Unearned revenues 1,133 1,072
Compensated absences (1,246) (27,179)
Total adjustments 135,951 109,553
Net cash provided by (used for) operating activities $ (452,359) $ (504,868)
The accompanying notes are an integral part of these financial statements.
FS -9
BIG SPRING SCHOOL DISTRICT
STATEMENT OF FIDUCIARY NET POSITION - FIDUCIARY FUNDS
JUNE 30, 2013
(With Summarized Financial Information for June 30, 2012)
Student Activities
2013 2012
Assets
Cash and cash equivalents $ 130,316 $ 176,288
Investments 60 10,000
Total assets 190,621 186,288
Liabilities
Due to student groups 190,621 186,288
Total liabilities 190,621 186,288
Net position $ - $ -
The accompanying notes are an integral part these financial statements.
FS -10
BIG SPRING SCHOOL DISTRICT
. NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2013
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Big Spring School District is the level of government which has oversight responsibility and control over activities
related to public school education. The report includes services provided by the District to residents within. its
boundaries: the Cumberland County Townships of Cooke, Lower Frankford, Upper Frankford, Lower Mifflin,.
Upper. Mifflin, North Newton, South Newton, Penn and West Pennsboro and the Borough of Newville. Services
provided include a comprehensive curriculum for primary and secondary education as well as special education
and vocational education programs. The District receives revenue from local, state and federal sources and must
comply with the requirements of these funding sources.
The financial statements of Big Spring School District have been prepared in accordance with generally accepted
accounting principles as applied to governmental units. The Governmental Accounting Standards Board (GASB)
is the authoritative standard - setting body for the establishment of governmental accounting and financial reporting
principles. Accounting guidance is also provided through the Comptroller's office for Pennsylvania's Department
of Education. The more significant of these accounting policies are as follows:
Reporting entity
GASB establishes criteria for determining the activities, organizations and functions of government to be included
in the financial statements of the reporting entity. In evaluating the District as a reporting entity, management has
addressed all potential component units which may or may not fall within the established criteria. The criteria used
to evaluate component units for possible inclusion as part of the District's reporting entity are:
The economic resources received or held by the separate organization are entirely for the direct benefit of
the District or its constituents.
The District is entitled to (or has the ability to) access a majority of the economic resources received or held
by the separate organization.
i
The economic resources received or held by the separate organization that the District is entitled to (or has
the ability to) access is significant to the District.
There are no component units that meet all of the above criteria for inclusion in this reporting entity.
Jointly - governed organizations
The District is a participant in three jointly - governed organizations, each of which is a separate legal entity that
offers services to the District and its residents. Each entity serves several school districts and /or municipalities,
and therefore are not included in this reporting entity. These entities do not have taxing power, but are required to
adopt an annual budget, which is funded primarily by its member Districts or others that use its services.
Complete financial statements for these entities can be obtained from their administrative offices.
Capital Area Intermediate Unit provides special education services and programs.
FS -11
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd.)
Jointly - governed organizations (Cont'd.)
Cumberland Perry Area Vocational Technical School provides vocational and technical education services
and programs.
Cumberland County Tax Bureau provides earned income tax collection services.
Basis of presentation - District -wide financial statements
District -wide financial statements (i.e., the Statement of Net Position and the Statement of Activities) present
information on all of the nonfiduciary activities of the District. As a general rule the effect of interfund activity has
been eliminated from these statements. Governmental activities, which normally are supported by taxes and
intergovernmental revenues, are presented separately from business -type activities which rely to a significant
extent, on fees and charges for support.
District -wide financial statements are presented using the economic resources measurement focus and the
accrual basis of accounting as are the proprietary fund and the fiduciary fund financial statements. Revenues are
recognized when earned and expenses are recognized when a liability is incurred, regardless of the timing of
related cash flows. Real estate and personal taxes are recognized as revenues in the year for which they are
levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the
provider have been' met. Net position (total assets less total liabilities) is used as a practical measure of economic
resources and the operating statement includes all transactions and events that increased or decreased net
position. Depreciation and amortization are charged as an expense against current operations. Capital assets (net
of accumulated depreciation) and bonds payable (net of unamortized discounts) are presented in the statement of
net position.
The statement of activities demonstrates the degree to which the direct expenses of given functions or programs
are offset by program revenues. Direct expenses are those that are clearly identifiable within a specific function or
program. Program revenues include charges to customers who purchase, use, or directly benefit from goods,
services, or privileges provided by a given function or program. In addition, program revenues include grants and
contributions that are restricted to meeting the operational or capital requirements of a particular function or
program. Taxes and other items not properly included among program revenues are presented as general
revenues.
Basis of presentation - Fund financial statements
Fund financial statements are also provided for all governmental funds, proprietary funds, and fiduciary funds of
the District. Major individual governmental funds and major individual proprietary funds are reported as separate
columns in the fund financial statements. Nonmajor funds, if any, are aggregated and presented in a single
column. Fiduciary funds are reported by fund.
FS -12
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd.)
Basis of presentation - Fund financial statements (Cont'd.)
Governmental funds are presented using the current financial resources measurement focus and the modified
accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available.
Revenues are considered to be available when they are received within the current period or soon enough
thereafter to pay liabilities of the current period. For this purpose, the District considers tax revenue to be
available if received within 2 months of the end of the fiscal period. Revenue from federal, state and other grants
designated for payment of specific expenditures is recognized when the related expenditures are incurred;
accordingly, when such funds are received, they are recognized as unearned revenues until earned. Expenditures
generally are recognized when a liability is incurred, as under accrual accounting. However, debt service
expenditures, as well as expenditures related to compensated absences and claims and judgments, are
recognized only when payment is due.
Proprietary funds generally follow standards for accounting and financial presentation for private business
enterprises to the extent that those standards do not conflict with or contradict guidance of the GASB. Operating
revenues and expenses are distinguished from nonoperating items. Operating revenues and expenses generally
result from providing services and producing and delivering goods in connection with the fund's principal ongoing
operations. Operating expenses for the District's proprietary fund include food production costs, supplies,
administrative costs, and depreciation on capital assets. All revenues or expenses not meeting this definition are
reported as nonoperating revenues and expenses.
Fund. accounting
The accounts of the District are organized on the basis of funds, each of which is considered a separate
accounting entity. The operations of each fund are accounted for by providing a separate set of self - balancing
accounts which comprise its assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Resources are allocated to and accounted for in individual funds based upon the purposes for which
they are to be spent.
When both restricted and unrestricted resources are available, the District's general policy is to use the restricted
(primarily operating grants) resources first, then unrestricted resources as needed.
The District has the following types of funds:
Governmental Funds — These funds account for activities through which most of the District's operations are
provided.
Proprietary Funds — These funds account for operations of the District that are financed and operated in a
manner similar to private business enterprises.
Fiduciary Funds — These funds account for assets held by the District as a trustee or agent for individuals,
private organizations and /or governmental units and are therefore not available to support the District's own
programs.
FS -13
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd.)
Basis of presentation - Fund financial statements (Cont'd.)
Fund accounting (Cont'd.)
The District presents the following major governmental funds:
The General Fund is the primary operating fund. It accounts for all financial resources except those required
to be accounted for in another fund.
An operating budget is adopted prior to the beginning of each year on a modified accrual basis of
accounting. The General Fund is the only fund for which a budget is legally required.
The Pennsylvania School Code dictates specific procedures relative to budget adoption and financial
statement presentation. The District, before levying annual school taxes, is required to prepare an
operating budget for the succeeding fiscal year. This process includes the publishing of notices by
advertisement, that the proposed budget has been prepared and is available for public inspection at the
administrative office of the District, and that public hearings are held on the proposed operating budget
which are required to be scheduled at least ten days prior to when final action on adoption is taken by the
Board.
Legal budgetary control is maintained at the sub - function /major object level. The Board may approve
transfers of funds appropriated to any particular item of expenditure in accordance with the Pennsylvania
School Code. Management may amend the budget at the sub - function /sub- object level without Board
approval, provided it is not at a higher level than the Board adopted budget.
In order to preserve a portion of an appropriation for which an expenditure has been committed by a
purchase order, contract or other form of commitment, an encumbrance is recognized. Unused
encumbrances expire at the end of each year.
Included in the budget are program budgets as prescribed by the federal and state agencies funding the
program. These budgets are approved on a program by program basis by the federal and state funding
agencies.
The Capital Projects Fund can consist of more than one project, to separately account for each project, if
required. Each issuance of new debt (primarily bonds) is a project to account for the debt proceeds and the
expenditure of those proceeds. The District also maintains a capital reserve account for funds transferred
from the General Fund and the expenditure of those funds for capital outlays.
The Debt Service Fund, when applicable, accounts for the refinancing of existing debt.
FS -14
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd.)
Basis of presentation - Fund financial statements (Cont'd.)
Fund accounting (Cont'd.)
The District presents the following proprietary fund:
The Food Service Fund accounts for the operations of the cafeterias.
The District presents the following fiduciary fund:
The Student Activities Fund accounts for programs operated and sponsored by. various clubs and
organizations within the schools.
Cash and cash equivalents and investments
Cash and cash equivalents are considered to be cash on hand, demand deposits (including pooled investments),
and short-term investments with original maturities of three months or less from the date of acquisition.
Types of authorized investments are limited by State regulations. - Pooled investment funds are required to be
operated in accordance with State regulations.
Investments, including pooled investments, are reported at fair value.
Taxes and taxes receivable
Real estate and personal taxes are levied as of July 1 with a legal, enforceable claim against the property and /or
taxpayer. Amounts not collected within six months (December 31) are considered delinquent and submitted to
outside agencies /entities for collection actions.
Receivables and payables between funds
Activity between funds that represent lending /borrowing arrangements outstanding at the end of the fiscal year
are referred to as "due from /to other funds ". Any residual balances outstanding between the governmental
activities and business -type activities are reported in the district -wide financial statements as "internal balances ".
Any balances between funds are short term items pending periodic repayments.
Inventories and prepaid items
Inventories are presented at the lower of cost or market on a first -in, first -out basis, and are expensed when
consumed. Donated commodities are recognized as revenue and are inventoried at an estimated cost value.
Certain payments, if any, to vendors reflect expenses applicable to future periods and are presented as prepaid
items in both district -wide and fund financial statements.
FS -15
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd.)
Capital assets
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads, sidewalks, and
similar items), are presented in the applicable governmental or business -type activities columns in the district -
wide financial statements. Capital assets are defined by the District as assets with an initial, individual cost of
more than $ 1,500 and an estimated useful life in excess of one year. Management has elected to include certain
homogeneous groups with individual costs of less than $ 1,500 as capital assets for financial presentation
purposes. In addition, capital assets purchased with long -term debt may be capitalized regardless of. the
thresholds established. Such assets are presented at historical cost or estimated historical cost if purchased or
constructed.
Major outlays for capital assets and improvements are capitalized as projects are constructed. The costs of
normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not
capitalized.
Capital assets are depreciated using the straight -line method, allowing for reasonable salvage values on
equipment, over the following estimated useful lives:
Governmental Business -type
Assets Activities Activities
Buildings 40
Site improvements 20 -
Furniture 15 15
Machinery and equipment 10 to 15 15
Library books 7 -
Audio visual equipment 6 -
Technology equipment 5 5
Long -term liabilities
In district -wide financial statements, and proprietary fund types in fund financial statements, bonds and notes
payable and other long -term obligations are presented as liabilities. Bond discounts (premiums) and any
refunding costs are amortized over the life of the bonds using the effective interest method.
In fund financial statements, governmental fund types recognize bond premiums and discounts, as well, as bond
issuance and refunding costs, as current period expenditures. The face amount of debt issued is presented as
other financing sources while discounts and refunding costs -on debt issuances are presented as debt service
expenditures. Issuance costs, whether or not withheld from the actual debt proceeds received, are presented as
support service expenditures.
FS - 16
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd.)
Net position
Net position represents the difference between assets and liabilities. In district -wide financial statements and
proprietary fund financial statements, categories of net position are:
Invested in capital assets (net of related debt) - This category presents all capital assets into one
component of net position. Accumulated depreciation and outstanding debt that are attributable to the
acquisition, construction or improvement of these assets reduce this category.
Restricted - This category presents funds restricted for a specific purpose as per: External parties,
contributors or enabling legislation.
Unrestricted - This category presents the net position of the District, which are not restricted for any project
or other purpose. However, these funds may be committed or assigned for specific projects or purposes in the
fund financial statements.
Governmental fund balances
GASB has established criteria for classifying fund balances into specifically defined classifications based on a
hierarchy that reflects the extent to which the District is bound to honor constraints on how those funds can be
spent. The District's general policy is to first use restricted funds, if any, prior to using unassigned funds.
Classifications of fund balances are:
Nonspendable - Amounts that cannot be spent because they are either in a (a) non - spendable form (i.e.
inventories) or (b) legally or contractually required to be maintained intact (i.e. the principal of a permanent
fund).
r
Restricted - Amounts constrained to be used for a specific purpose as per: External parties, contributors or
enabling legislation.
Committed - Amounts constrained to be used for a specific purpose as per: The District's highest level of
decision making authority which is the Board of School Directors.
Assigned - Amounts intended to be used for a specific purpose as per: Committee or individual authorized by
the Board of School Directors (for example a budget or finance committee).
Unassigned - Amounts available for any purpose (amounts that are not Nonspendable, Restricted,
Committed or Assigned) in the General Fund.
FS -17
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd.)
Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires
management to make estimates and assumptions that affect certain presented amounts and disclosures.
Accordingly, actual results could differ from those estimates.
Recent accounting standards
GASB Statement No. 63 improves financial reporting by standardizing the presentation of deferred outflows of
resources, deferred inflows of resources, and their effects on the District's net position, rather than net assets.
The District has implemented this pronouncement. This pronouncement does not impact any amounts, but does
impact terminology and presentation.
GASB Statement No. 65 impacts certain items that were previously reported as assets and liabilities in the
district -wide financial statements. The District has implemented this pronouncement. Prior to this pronouncement,
bond issuance costs were required to be amortized over the life on the bonds. GASB 65 determined that bond
issuance costs do not meet the definition of an asset,. and should be expensed during the year in which those
costs are incurred.
Implementation required restating financial statements for all periods presented, which is summarized as follows:
Original Restated
Amount Change Amount -
Net position of governmental activities as of June 30, 2011 $ "25,821,166 $ (511,674) $ 25,309,492
Change in net position for the year ended June 30, 2012 2.595,139 (54.059 2.541.080
Net position of governmental activities as of June 30, 2012 $--2B-0-6,305 (565.733 $ 27.850 ,572
There are several GASB pronouncements that will become effective for future reporting periods. Other than the
impact of GASB 68, the District does not currently anticipate any significant impact on the District's financial
statements.
GASB Statement No. 68, effective for the year ending June 2015, is to improve accounting and financial reporting
for pensions. This pronouncement will impact the Statement of Net Position (page FS -1), the Statement of
Activities (page FS -2), and the Pension Plan disclosures in the Notes to Financial Statements. The District
currently expects GASB 68 will have a very large negative impact to the district -wide financial statements.
FS -18
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd.)
Comparative information
Comparative totals for the prior year have been presented in the accompanying financial statements in order to
provide an understanding of changes in the District's financial position and operations. Certain amounts
presented in the prior year have been reclassified in order to be consistent with current year's presentation.
However, presentations of prior year totals by fund and activity type have not been presented in each of the
statements since their inclusion would make the statements unduly complex and difficult to read. Summarized
comparative information should be read in conjunction with the District's financial statements for the year ended
June 30, 2012, from which the summarized information was derived.
Subsequent events
In preparing these financial statements, the District has evaluated events and transactions for potential
recognition or disclosure through October 31, 2013, the date the financial statements were available to be issued.
CASH AND CASH EQUIVALENTS AND INVESTMENTS
Pennsylvania statutes provide for investment of District funds into authorized investment types including U.S.
Treasury bills, other short-term U.S. and Pennsylvania government obligations, and insured or collateralized time
deposits and certificates of deposit. The statutes do not prescribe regulations related to demand deposits;
however, they do allow the pooling of funds for investment purposes.
Custodial credit risk is the risk that in the event of a depository institution failure, the District's deposits may not be
returned to it. The District does not have a formal investment policy for custodial credit risk. However, the District
requires all deposits in excess of federal deposit insurance coverage to be collateralized by the depository
institution with approved collateral as provided by law.
As of June 30, 2013, the District's deposits totaled $ 11,701,940 and the depository institution balances
totaled $ 12,684,604. Of the depository institution balances, $ 11,579,040 was covered by federal deposit
insurance and $ 1,105,564 was collateralized. The pledged collateral is held by the Federal Reserve Bank,
but is not titled in the District's name.
The District also has cash equivalents and investments with Pennsylvania School District Liquid Asset Fund
(PSDLAF) and Pennsylvania Local Government Investment Trust ( PLGIT). PSDLAF and PLGIT operate as
common law trusts established pursuant to the Intergovernmental Cooperation Act and related statues for the
purpose of pooling investments. Each organization's fundamental policy is to maintain a net asset value of $ 1
per share, but there can be no assurance that the net asset value will not vary from $ 1 per share. They may
only purchase securities which are permitted under PA law. As of June 30, 2013, District deposits in PSDLAF
and PLGIT totaled $ 3,103,983 and $ 67, respectively.
FS -19
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
CASH AND CASH EQUIVALENTS AND INVESTMENTS (Cont'd.)
Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The
District does not have a formal investment policy for interest rate risk. The weighted average maturity of securities
held by PSDLAF and PLGIT is generally less than 90 days.
Credit risk, is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The District
does not have a formal investment policy for credit risk. The District's deposits in PSDLAF and PLGIT were rated
"AAAm" by Standard & Poor's.
Cash and cash equivalents and investments are as follows:
Cash and Cash
Equivalents Investments
Governmental activities $ 4,649,926 $ 9,695,000
Business -type activities 270,443 -
Fiduciary funds 130.316 60.305
5.050.685 9.755.305
Investments consist of certificates of deposit with original maturities of more than three months from the date of
acquisition.
TAXES RECEIVABLE
Taxes receivable are as follows:
Taxes Taxes
Receivable Allowance for Receivable Unearned
(Gross) Uncollectibles (Neff Taxes
Real estate taxes. $ 943,592 $ 592 $ 943,000 $ 693,000
Earned income taxes 550,000 - 550,000 550,000
Personal taxes 25,850 13,850 12,000 12.000
General Fund 1,519,442 14,442 1,505,000 1,255,000
Full accrual adjustment - - - (1.255.000
Governmental activities $ 1.519.442 $ 14,442 $ 1,505,000 $ -
FS - 20
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
DUE FROMITO OTHER FUNDS AND INTERFUND TRANSFERS
Interfund balances are as follows:.
Assets Liabilities
Capital Reserve, Fund $ 2,100,000 $ 2,100,000 General Fund
General Fund 689 689 Food Service Fund
Interfund transfers were as follows:
Other financing sources Other financing uses
Capital Reserve Fund $ 2,540,000 $ 2,540,000 General Fund
Food Service Fund 62,000 62,000 General Fund
DUE FROM OTHER GOVERNMENTS
Due from other governments are as follows:
Governmental Business -type
Activities Activities
Local sources — earned income taxes $ 1,134,406 $ -
Local sources — other districts 229,468 -
Local sources — other items 53,131 -
State sources 626,485 4,589
Federal sources 165.034 59,615
2.208.524 $ 64,204
FS -21
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
CAPITAL ASSETS
Changes in capital assets were as follows:
Beginning Ending
Balance Increases Decreases Balance
Governmental activities
Capital assets not being depreciated
Land $ 986.824 $ - $ - $ 986.824
Capital assets being depreciated
Buildings and improvements 73,623,124 1,108,294 - 74,731,418
Furniture and equipment 3,224,203 108,161 - 3,332,364
Library books 2,308,721 - - 2,308,721
Technology equipment 4.976.585 315.756 5.292,341
84,132,633 1.532,211 - 85.664,844
Accumulated depreciation
Buildings and improvements (23,749,298) (1,776,596) (25,525,894)
Furniture and equipment (2,183,494) (166,734) - (2,350,228)
Library books (2,077,848) - - (2,077,848)
Technology equipment (4.511,698 (123.608 - (4,635.306
(32.522,338 (2,066,938 - (34,589.276
Capital assets being depreciated, net 51.610.295 (534,727 - 51,075,568
Governmental activities capital assets, net 52.597.119 $ (534,727 $ - 52.062.392
Business -type activities
Capital assets being depreciated
Furniture and equipment $ 1,637,077 $ 3,477 $ $ 1,640,554
Accumulated depreciation
Furniture and equipment (1,137.976 (74.567 - (1.212,543
Capital assets being depreciated, net 499,101 (71,090 - 428.011
Business -type activities capital assets, net $ 499.101 $ (71,09D $ - $ 428,011
FS - 22
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
CAPITAL ASSETS (Cont'd.)
Depreciation expense was charged to functions /programs as follows:
Governmental activities
Instruction $ 1,603,020
Instructional student support 120,226
Administrative and financial support 80,151
Operation and maintenance of plant 200,377
Student activities 63.164
$ 2.066.938
Business -type activities - Food service $ 74.567
LONG -TERM LIABILITIES
Changes in all long -term liabilities were as follows:
Beginning Ending Due Within
Balance Increases Decreases Balance One Year
Governmental activities -
Bonds and notes payable $ 35,657,269 $ 15,890,000 $ (18,192,269) $ 33,355,000 $ 3,105,000
Compensated absences 677,900 148,900 (44,800) 782,000 100,000
Other post
employment benefits 552.990 353.153 (351,524 554.619 300.000
36.888.159 16.392.053 (18.588.593) 34.691.619 3.505.000
Business -type activities
Compensated absences $ 1.246 $ - $ (1,246 $ -
FS - 23
i
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
LONG -TERM LIABILITIES (Cont'd.)
Bonds and notes payable
Changes in bonds and notes payable were as follows:
Beginning Current Scheduled Ending
Balance Refundinos Redemptions Balance
1999 Series $ 2,100,000 $ - $ (315,000) $ 1,785,000
2003 Series 11,360,000 (11,360,000) - -
2006 Notes (energy savings project) 4,047,269 (4,047,269) - -
2010 Series 8,390,000 - (490,000) 7,900,000
2011 Series 9,760,000 - (960,000) 8,800,000
2012 Series - 10,000,000 (5,000) 9,995,000
2013 Series - 5,890,000 (1,015,000 4,875,000
35.657.269 $ 482,731 (2.785.000 $ 33.355,000
During the year, the District issued two Series of bonds summarized as follows:
2012 Series 2013 Series Total
Bonds issued $ 10,000,000 $ 5,890,000 $ 15,890,000
Premiums on bonds issued (net) 76,180 199,014 275,194
Payoff 2003 Series (5,510,000) (5,850,000) (11,360,000)
Payoff 2006 Notes (4,047,269) - (4,047,269)
Interest paid (281,393) (125,136) (406,529)
Refunding costs (prepayment fee on notes) (76,430) - (76,430)
Bond issuance costs (161,088 (113,878 (274,966
Amount available to the District $ - $ - $
These two refunding were to . take advantage of favorable interest rates, and to restructure future debt service
requirements. Combined debt service requirements for the eight years ended June 2014 through 2021 were
reduced by $ 3,537,695, for an average reduction of $ 442,212. Debt service requirements were increased by
$ 304,852 for year 2022, and $ 2,994,900 for year 2023.
FS - 24
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
LONG -TERM LIABILITIES (Cont'd.)
Bonds and° notes payable (Cont'd.)
Due Within
Interest Rates Maturity Date Callable Date One Year
1999 Series (1) December 2017 45 days notice $ 330,000
2010 Series 2.15% to 3.00% June 2022 December 2015 505,000
2011 Series 2.00% to 4.00% February 2021 August 2016 985,000
2012 Series .50% to, 2.00% April 2023 April 2018 5,000
2013 Series 1.50% to 3.00% April 2018 Not Callable 1.280,000
3.105.000
(1) 1.45% above the "weekly rate" (.35% at June 2013), not to exceed 25.00 %.
Scheduled debt service requirements, payable by the General Fund, are as follows:
Year Ending June Principal Interest Total
2014 $ 3,105,000 $ 832,249 $ 3,937,249
2015 3,195,000 755,984 3,950,984
2016 3,155, 000 687,531 3,842,531
2017 3,250,000 602,991 3,852,991
2018 3,350,000 511,858 3,861,858
2019 -2023 17, 300, 000 1,287, 031 18.587.031
33.355.000 4.677.644 38.032.644
Compensated absences
Compensated absences (those for which employees are compensated) are presented using the termination
payment method. A liability is computed using estimates which apply historical data to current factors. The District
maintains records of unused leave and applies the contracted rate for employees eligible for the severance
allowance. The District allows only restricted sabbatical leave and therefore does not present any liability in
advance of the sabbatical. Payments for compensated absences are made in the year the absence is taken or the
employee retires.
At retirement or death, while in District service, employees or their beneficiaries shall choose one of the available
options (subject to a maximum of $ 18,000 for administrators, $ 15,400 for teaching staff and $ 9,884 for classified
staff). The severance allowance is paid as a District contribution into the employee's 403(b) tax sheltered annuity
account.
FS - 25
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
LONG -TERM LIABILITIES (Cont'd.)
Other post employment benefits (OPEBs)
OPEBs are presented in accordance with GASB Statement No. 45 (GASB 45), which requires their recognition as
part of the compensation package of active employees for services rendered. The cost and obligation for OPEBs
are measured by an actuarial valuation.
Plan description
Under the negotiations agreement with Big Spring Education Association, the District provides for
continuance of health care insurance coverage after retirement.
If the eligible member retired after June 2011, and had 30 years with the District, the District will pay 50%
of the medical and prescription drug premiums for the member only, subject to a maximum annual District
contribution of $ 4,000. The coverage will cease upon the earlier of 5 years or member Medicare age.
The member may elect dental and vision coverage by paying the. full premiums. Dependents may elect
available coverage by paying the full premiums. If the 5 years are exhausted and the member has not
reached Medicare age, the member and dependents may continue coverage by paying the full premiums.
If the eligible member.retired before July 2011, the District will pay 50% of the medical and prescription
drug premiums for the member and dependents. The coverage will cease upon the earlier of 5 years or
member Medicare age. The member and dependents may elect dental and vision coverage by paying the
full premiums. If the 5 years are exhausted and the member has not reached Medicare age, the member
and dependents may continue coverage by paying the full premiums.
If the retired member did not qualify for the District subsidized benefit, but has retired through PSERS, the
member and dependents may elect available coverage by paying the full premiums.
Retired administrators are eligible for health care insurance coverage similar to the above.
Retired classified employees, hired before July 2007, are eligible for health care insurance coverage similar to
the above. If hired after June 2007, the retiree and dependents may elect available coverage by paying the
full premiums.
Retiree's premiums are less than the District's actual cost to provide health care coverage to retirees. The
premium amount retirees pay is a blended rate for covering both active and retired Plan members. The fact
that the blended rate that retirees pay is less than the cost of covering retired members and their dependents
results in what is known as an "implicit rate subsidy," which creates an additional cost to the District.
Participant information
Active participants 300
Vested former members 6
Retired participants 66
372
FS - 26
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
LONG -TERM LIABILITIES (Cont'd.)
Other post employment benefits (OPEBs) (Cont'd.)
Funding policy
The District funds Plan liabilities on a "pay -as- you -go" basis, and has not established an OPEB trust fund to
accumulate assets to fund Plan obligations. The District has no statutory or contractual obligation to fund the
Plan and would only do so at the District's discretion.
Annual OPEB cost and net OPEB obligation
The annual OPEB cost (expense) is calculated based on the actuarially determined annual required
contribution (ARC) of the District. The ARC represents a funding level that, if paid on an ongoing basis, is
projected to cover normal cost each year and amortize any unfunded actuarial accrued liability (UAAL) over
30 years (25 years remaining).
Components of the annual OPEB cost, the amount contributed to the Plan, and changes in the net OPEB
obligation are as follows:
District normal cost $ 162,616
Amortization of unfunded actuarial accrued liability 199.601
Annual required contribution 362,217
Interest on the net OPEB obligation 24,885
Adjustment to the ARC (33.949
Annual OPEB cost 353,153
Contributions made to the plan (351.524
Increase in net OPEB obligation 1,629
Net OPEB obligation - beginning 552.990
Net OPEB obligation - ending $ 554.619
The percentage of annual OPEB cost contributed was as follows:
Percentage of
Annual Annual OPEB Net OPEB
Year ended OPEB Cost Cost Contributed Obligation
June 2013 $ 353,153 99.54% $ 554,619
FS - 27
BIG SPRING SCHOOL DISTRICT
' NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
LONG -TERM LIABILITIES (Cont'd.)
Other post employment benefits (OPEBs) (Cont'd.)
Funding status and funding progress
The actuarial accrued liability (AAL) for OPEBs as of July 2012 was $ 3,251,275. There are no Plan assets,
thus, the entire amount is unfunded. The District does not have any current plans to fund the AAL.
Actuarial UAAL as
Actuarial Actuarial Accrued a % of
Valuation Value of Liability Unfunded Funded Covered Covered
Date Assets (AAL) AAL Ratio Payroll Payroll
July 2012 $ - $ 3,251,275 $ 3,251,275 0.00% $15,274,804 21.29%
Actuarial assumptions and methods
Actuarial assumptions and methods used in the July 2012 actuarial valuation include the following:
Interest rate 4.50%
General inflation rate 3.00%
Health care cost trend rate 7.5% in 2012 decreasing by 0.5% per year to 5.5% in 2016.
Rates gradually decrease from 5.3% in 2017 to 4.2% in 2089
and later
Actuarial cost method Benefits are allocated on a level basis over the earnings of
an individual from date of hire to assumed retirement age
Amortization period 30 years (25 years remaining)
Actuarial evaluations on an ongoing basis involve estimates of the reported amounts and assumptions about
the probability of events far into the future: Examples include assumptions about future employment,
mortality, and the healthcare cost trend.. Actuarially determined amounts are subject to continual revision as
actual results are compared to past expectations and new estimates are made about the future.
Projections of benefits are based on the types of benefits provided under the plan at the time of each
valuation and on the pattern of sharing of benefit costs between the District and plan members to that point in
time.
Actuarial calculations reflect a long -term perspective, and consistent with that perspective, actuarial methods
and assumptions used include techniques that are designed to reduce short-term volatility in accrued
liabilities.
FS - 28
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
LONG -TERM LIABILITIES (Cont'd.)
Other post employment benefits (OPEBs) (Cont'd.)
Actuarial assumptions and methods (Cont'd.)
The required schedule of funding progress in the other required supplementary information (ORSI)
immediately following the notes to financial statements, presents multi -year trend information about whether
the actuarial value of Plan assets is increasing or decreasing over time relative to the actuarial accrued
liability for benefits. However, because the District maintains no Plan assets, information relative to Plan asset
disclosures is not applicable.
PENSION PLAN
Substantially all full -time and part-time employees of the District participate in the plan. The District recognizes
expenditures or expenses equal to its contractually- required contributions, subject to the modified accrual basis of
accounting'in governmental funds.
The District contributes to Public School Employees' Retirement System (the System), a governmental cost
sharing multiple - employer 401(a) defined benefit plan. The plan is under the authority of The Public School
Employees' Retirement Code (the Code), as amended. The plan provides retirement and disability, legislatively
mandated ad hoc cost -of- living adjustments, and healthcare insurance premium assistance to qualifying
annuitants. The System issues a comprehensive annual financial report that includes financial statements and
required supplementary information for the plan. A copy of the report may be obtained by writing to the System at
5 N 5 th Street, Harrisburg, PA 17101 -1905, or on the System's website.
The contribution policy is established in the Code and requires contributions by active members, employers and
the Commonwealth. Contribution rates for active members are set by law and are dependent upon members'
class. In most cases, the member contribution rates based on qualifying compensation are as follows:
Membership Class T -C Active members hired before July 22, 1983 5.25%
Membership Class T -C Members hired on or after July 22, 1983 6.25%
and who were active or inactive as of July 1, 2001
Membership Class T -D Active members hired before July 22, 1983 6.50%
Membership Class T -D Members hired on or after July 22, 1983 7.50%
and who were active or inactive as of July 1, 2001
Membership Class T -D Members hired from July 1, 2001 thru June 30, 2011 7.50%
Members hired after June 30, 2011 are automatically Membership Class T -E and have a member contribution
rate of 7.50% (base rate). Members hired after June 30, 2011 who elect Membership Class T -F have a member
contribution rate of 10.30% (base rate). Membership Class T -E and T -F are affected by a 'shared risk' provision in
Act 120 of 2010 that in future fiscal years could cause the Membership Class T -E contribution rate to fluctuate
between 7.50% and 9.50% and Membership Class T -F contribution rate to fluctuate between 10.30% and
12.30 %.
FS - 29
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
J
PENSION PLAN (Cont'd.)
Contributions required of employers are based upon an actuarial valuation. For fiscal year ended June 2013 the
employer contribution rate was 12.36 percent of covered payroll, composed of 11.50 percent for pension benefits
and .86 percent for healthcare insurance premium assistance. District contributions to the System for years ended
June 2013, 2012 and 2011 were $ 2,181,156, $ 1,610,064 and $ 1,035,670, respectively. Those amounts are
equal to the required contributions for each year.
RISK MANAGEMENT
Health insurance
The District's health insurance plan through South Central Trust allows each participant to choose one of the
three available coverage options. South Central Trust is not a risk sharing pool. The Trust was established for
processing claims and obtaining reinsurance through commercial insurance carriers. The Trust has reinsurance
for claims in excess of $ 100,000 specific (per person) and 125% aggregate (estimated District annual cost).
Financial statements of the trust are provided to the member districts. District transactions within the Trust were
as follows:
Cash balance in the trust - beginning $ 1,062,156
Payments from the District and its retirees 3,816,901
Benefit claims paid by the trust $ (3,834,281)
Administrative and other fees, net of interest earned (211,604)
Stop loss premiums (74,502
(4,120, 387
Cash balance in the trust - ending 758,670
District accrual for health insurance benefits 500,000
Amount available for benefit claims 1.258.670
The amount available for benefit claims was as follows:
Accrual for benefit claims $ 642,458
Accrual for administrative and other fees 47,509
Accrual for health insurance coverage on payroll payable 568,703
Amount available for benefit claims $ 1,258,670
There are various methodologies for estimating a reasonable accrual for benefit claims. District management has
selected the methodology of approximately '60 days of paid claims'. District management believes this
methodology provides an adequate amount for accrued costs.
FS-30
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Cont'd.)
JUNE 30, 2013
RISK MANAGEMENT (Cont'd.)
Other insurance
The District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. The District maintains commercial insurance
coverage covering each of those risks of loss. Management believes such coverage is sufficient to preclude any
significant uninsured losses to the District. Settled claims have not exceeded this commercial coverage in any of
the past three fiscal years.
For State unemployment compensation laws, the District is self- insured, which is a common practice for local
governmental units. Any unemployment claims are paid by the District on a quarterly basis as incurred.
For workers' compensation insurance, approximately 80 Districts participate in a public entity risk sharing pool
(School Districts Insurance Consortium) for processing claims and obtaining reinsurance through commercial
insurance carriers. Under this plan, the District's annual cost should not exceed standard commercial insurance
rates.
COMMITTED AND ASSIGNED FUND BALANCE
Committed and assigned amounts of fund balance of the General Fund are as follows:
Committed Assigned
Pension plan rate increases $ 554,000 $ 400,000
Health care - 350,000
Special education - 250,000
Technology - 700,000
Software - 200.000
$ 554.000 1.900.000
COMMITMENTS AND CONTINGENCIES
The District's contract with its teaching staff expires in June 2014.
In the normal course of business, the District is subject to legal disputes and claims. The District does not
anticipate any material losses from any pending or threatened litigation.
In the normal course of preparing for the subsequent school year, the District has awarded bids for various
supplies, fuel contracts, etc. No major commitments in excess of routine requirements have been made by the
District.
FS -31
BIG SPRING SCHOOL DISTRICT
NOTES TO FINANCIAL STATEMENTS (Contd.)
JUNE 30, 2013
COMMITMENTS AND CONTINGENCIES (Contd.)
The District participates in state and federal grant programs which are governed by various rules and regulations.
Expenditures charged to these grant programs are subject to program compliance audits and reviews by the
grantor agencies. The District is potentially liable for any expenditure. which may be disallowed by the rules of
these grant programs. The District does not anticipate any material disallowance of program expenditures.
SUBSEQUENT EVENTS
The District is in the process of selling two former elementary schools. These sales of its Plainfield and Frankford
properties are expected to occur prior'to December 31, 2013.
1
FS -32
a •
BIG SPRING SCHOOL DISTRICT
BUDGETARY COMPARISON INFORMATION - GENERAL FUND
YEAR ENDED JUNE 30, 2013
Budget Amounts Variance With
Original Final Actual Final Budget
Revenues
Local sources - taxes $ 23,554,240 $ 23,554,240 $ 25,047,609 $ 1,493,369
Local sources - other 1,142,000 1,142,000 1,174,290 32,290
State sources 15,959,793 15,959,793 15,898,152 (61,641)
Federal sources 582,860 582,860 650,591 67,731
Total revenues 41,238,893 41,238,893 42,770,642 1,531,749
Expenditures
Regular programs 15,885,517 16,121,026 16,120,517 509
Special programs 6,540,241 6,710,024 6,709,985 39
Vocational programs 699,457 615,842 615,134 708
Other instructional programs 35,195 50,810 50,303 507
Higher education programs 5,130 - -
Pupil personnel 899,066 966,516 965,900 616
Instructional staff 1,376, 267 1,320,874 1,320,447 427
,
Administration 2,173,209 2,226,339 2,226,306 33
Pupil health 426,591 448,591 448,481 110
Business 368,928 355,232 354,660 572
Operation and maintenance of plant 4,129,339 3,696,339 3,695,748 591
Student transportation 2,476,484 2,355,884 2,355,216 668
Central services 183,323 177,323 177,269 54
Other support services 35,000 26,600 26,545 55
Student activities 868,256 789,682 789,324 358
Community services 40,163 29,162 28,980 182
Debt service (principal and interest) 4,416,727 3,670,723 3,670,723 -
Refund of prior years revenues - 357 357 -
Total expenditures 40,558,893 39,561,324 39,555,895 5,429
Excess (deficiency) of revenues over expenditures 680,000 1,677,569 3,214,747 1,537,178
Other financing sources (uses)
Transfers to other funds (480,000) (1,677,569) (2,602,000) (924,431)
Budgetary reserve (200,000) - - -
Net change in fund balance - - 612,747 612,747
Fund balance - beginning 4,661,983 4,661,983 5,893,014 1,231,031
Fund balance - endin 4 661 983 $ 4,661,983 $ $
6 505 761 $ 1,843,778
ORSI -1
BIG SPRING SCHOOL DISTRICT
OTHER POST EMPLOYMENT BENEFIT PLANS
JUNE 30, 2013
HEALTH CARE BENEFITS
SCHEDULE OF FUNDING PROGRESS
Actuarial UAAL as
Actuarial Actuarial Accrued a % of
Valuation Value of Liability Unfunded Funded Covered Covered
Date Assets (AAL) AAL Ratio Payroll Payroll
July 2012 $ - $ 3,251,275 $ 3,251,275 0.00% $ 15,274,804 21.29%
July 2010 - 3,732,005 3,732,005 0.00% 16,852,109 2115%
July 2008 - 3,995,512 3,995,512 0.00% 15,104,065 26.45%
The District is required to have an actuarial valuation at least biennially (every 2 years). If the plan experiences
significant changes, a new actuarial valuation should be performed rather than waiting for the next scheduled
valuation date.
ORSI - 2